Condominium Administrator/Concierge

Job summary

The Condominium Administrator/Concierge provides administrative and accounting support to the Property Manager while serving as the primary point of contact for residents and visitors. Responsibilities include managing owner records, processing financial transactions, coordinating maintenance requests, and ensuring building security and safety protocols are followed.

Job details

Position Summary: Westcorp is seeking a professional, customer-focused Condominium Administrator/Concierge to support the daily operations of London at Heritage Station in Calgary. This hybrid role provides administrative and accounting support to the Senior Property Manager while serving as a welcoming front-line presence for residents and visitors. The successful candidate will demonstrate accuracy, strong communication skills, exceptional customer service, and the ability to work occasional evenings for the Annual General Meeting or resident events. Who You Are: Personable with a positive, professional presence Detail-oriented with strong accuracy in administrative and financial tasks Skilled in customer service and problem-solving Adaptable and committed to improving processes Comfortable working in a dynamic, resident-focused environment Possess a valid driver’s licence and reliable vehicle Key Responsibilities: Condominium Administrator: Answer phones, respond to inquiries, greet residents/visitors, and provide professional customer service. Maintain accurate owner records and process payments (condo fees, utilities, deposits) in Yardi. Perform daily bank deposits. Manage A/R tracking, prepare summaries, support EFT processing, and assist with collections as required. Process accounts payable invoices and prepare owner chargebacks. Coordinate and track maintenance requests, ensuring timely completion and follow-up with residents and contractors. Prepare purchase orders, estoppels, document packages, and owner turnover files. Maintain condominium records in accordance with legislation. Provide administrative support at the Annual General Meeting. Concierge Duties: Greet and assist residents and guests, supporting a positive community experience. Coordinate elevator bookings, parcel delivery registrations, and amenity or community event logistics. Monitor building access, issue/track keys and access cards, and uphold security protocols. Liaise with contractors and security personnel to ensure compliance with building rules. Support emergency response procedures, fire warden coordination, and annual fire drills. Conduct general building observations, report hazards, and support site audits. Assist with communication distribution (notices, memos, updates). Monitor visitor parking areas and address concerns according to policy. Obtain and maintain current first aid certification Execute all work in a safe, professional manner in compliance with Occupational Health and Safety Legislation. Ensure comprehension of all policies and procedures, including compliance with all Westcorp Playbook policies. Other duties as required and assigned by the Property Manager. Qualifications & Education: High School Diploma required; post-secondary education or relevant condo admin/accounting experience an asset A minimum of two years of relevant experience preferred Must be highly proficient in English, written and verbal communication abilities Strong customer service orientation with the ability to resolve concerns professionally Knowledge of general ledgers, A/R, and basic accounting procedures is required Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams); Yardi experience is an asset Strong interpersonal, communication, and organizational skills Ability to work independently and within a multi-functional team Must have a valid driver’s licence, vehicle, and be able to obtain security clearance Current First Aid certification is an asset, but will be required to be obtained Working at Westcorp: Headquartered in Edmonton, Westcorp Property Management Inc. is a vertically integrated company that creates, invests in and manages residential, commercial, and hotel properties. Westcorp operates in Edmonton, Calgary, Kelowna, and Bonnyville, and they are committed to significant growth in the coming years. Based on its existing development land holdings, Westcorp confidently expects to double the size of its portfolio in the next 5-7 years. Westcorp is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. If you have a disability or special need that requires accommodation, please let us know by completing this form. Westcorp employs 200 people with decades of combined, extensive and successful experience. We provide our employees with a work environment that promotes professional and personal development. Our approach to employee attraction and retention is straightforward: We want the best of the best. To attract the 'best of class' and the best new entrants to the real estate field, Westcorp provides: Our Westcorp Values of Integrity, Vitality, Accountability, Results, Collaboration, Learning, and Innovation Competitive wages Comprehensive benefits package including a Health Spending Account Employee Assistance Program Career Plan Recognition programs Professional development learning An exceptional work environment A mentoring culture

What you’ll do

The Condominium Administrator/Concierge provides administrative and accounting support to the Property Manager while serving as the primary point of contact for residents and visitors. Responsibilities include managing owner records, processing financial transactions, coordinating maintenance requests, and ensuring building security and safety protocols are followed.

Requirements

Candidates must have a high school diploma and at least two years of relevant experience in administration or accounting. Proficiency in Microsoft 365 and strong communication skills are required, along with a valid driver's license and the ability to obtain security clearance.

Benefits

• Health spending account
• Employee assistance program
• Professional development learning
• Mentoring culture
• Competitive wages

Listed skills

• Time management · Preferred
• Customer service · Preferred
• First Aid · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Microsoft 365 · Preferred
• record keeping · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Administrative support
• Accounting
• Yardi
• Accounts receivable
• Accounts payable
• Problem-solving
• Communication
• Microsoft 365
• Record keeping
• Property management
• First aid
• Security protocols
• Organization
• Time management
• Process Improvement
• Mentorship
• Invoicing
• Security Clearance
• Operations
• English Language
• Coordinating
• Problem Solving
• Innovation
• Microsoft Excel
• Detail Oriented
• Microsoft Outlook
• Organizational Skills
• Accountability
• Interpersonal Communications
• Occupational Safety And Health
• Professionalism
• Customer Service
• Auditing
• Real Estate
• Collections
• Administrative Support
• Verbal Communication Skills
• Employee Assistance Programs
• Legislation
• Emergency Response
• Memos
• First Aid Certification
• Accounts Receivable
• Property Management
• Deposit Accounts
• Yardi (Property Management Software)
• Chargeback
• Accounts Payable Processing
• Ledgers (Accounting)

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Security & Safety
• Management & Leadership
• Condominium Manager
• Concierge
• Client Information Workers Not Elsewhere Classified
• Concierges

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