Event Services Attendant for Ucae (Accommodations & Events)

Description

Conference and Event Management within Ancillary Services is currently seeking a Recurring Part-time Event Services Attendant.

Reporting to the Manager, Conference and Events, the Event Services Attendant ensures the physical coordination of all activities at all spaces managed by UCAE during weekends, holidays and off peak hours. The Event Services Attendant provides a delivery of tables, chairs and other services as per client requests across campus in a timely manner. The applicant will be required to create room set-ups, supervise events, and aid in the daily operations of the department in a professional and courteous manner. Work is done on a pre-function basis and can occur at the different venues at any time of day. Some travel on campus may be required.

Summary of Key Responsibilities (job functions include but are not limited to):

• Ensure safe movement of items of various weights and sizes using a variety of material handling equipment, including carts, dollies, power jacks and forklifts.
• Safe operation of panel 1-ton or 3-ton trucks used for delivery and pick-up services.
• Ensure that equipment and work space/facilities supplied by the University are maintained and kept in good order.
• Ensure immediate supervisor is kept informed of activities, changes or problems encountered when providing service to the campus.
• Ensure daily tasks are completed efficiently and in a timely manner.
• Regular work attendance and punctuality is imperative in this position.
• Interact effectively with co-workers and staff on campus, demonstrate consideration and respect, aware of the impact of behavior on others and able to modify approaches effectively.

Qualifications / Requirements:

• Completion of Grade XII.
• Must successfully complete WHMIS and First aid
• Must be able to operate a University vehicle safely and have a valid driver's license for the type of vehicle they are driving.
• A valid Class 5 driver's license (cannot be a graduated license) with proven good driving record (abstract required).
• Previous experience in shipping and receiving operations would be an asset.
• A year experience in setting up banquets, meetings, special events and/or conferences would be an asset.
• Must have excellent people skills while dealing with clients and other staff members.
• Must possess good communication and interpersonal skills.
• Must be able to lift up to 75lbs, this may require lifting things up/ down stairways.
• Intermediate skills in working with Microsoft office.
• Must be able to address priorities and handle a number of tasks simultaneously.
• An understanding of the university and it's organizational structure is an asset.
• A strong attention to detail.

Application Deadline: March 26, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the General Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Equity, Diversity and Inclusion (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.