Event Manager - Incentive Travel
Top Benefits
About the role
About Us
At Wynford, we create transformative live and digital experiences that strengthen cultures and drive results for Fortune 100 and emerging clients. From global incentive travel and large events to experiential workshops and product launches, we deliver best-in-class events rooted in empathy, collaboration, and relentless innovation. Our passion lies in valuing every voice, fostering ownership, and designing with the end-user at heart.
About the Role This Event Manager role is the accountable lead from first brief through reconciliation. You’ll translate a client’s objectives into a practical plan, align the moving parts, and keep the work on time, on budget, and on standard. Day to day, that looks like scoping and scheduling, supplier sourcing and negotiation, building and tracking budgets, running clear client updates, preparing the team for on-site, solving issues calmly in the moment, and closing the loop with clean reconciliation and learnings captured. You’ll often have more than one active program at a time. Some will require travel, including occasional evenings or weekends on-site. Between programs, you’ll help strengthen how we work: tidy up templates, document handoffs, and coach coordinators so the next delivery is even smoother. You’ll use Cvent Sourcing and other tools where helpful, but your core value is judgment — knowing how to balance participant experience, client expectations, and supplier realities while protecting the financials. Success in this role will look like fewer surprises, steadier delivery, satisfied clients, stronger participant feedback, and programs that close on time with clear financials. You won’t be doing this alone; you’ll work with production, creative, registration, and supplier partners — and you’ll be the person who helps everyone pull in the same direction. The salary range for this role is $65,000 – $80,000 annually. What You Will Own
- Program ownership, end-to-end Turn a client brief into a workable scope, timeline, and run-of-show. Keep risks visible and decisions logged. Manage change requests with clear impact on time, cost, and experience.
- Client stewardship and communication Set expectations early, keep updates predictable, and translate trade-offs into simple choices. Handle tough scope/budget conversations in a steady, solutions-focused way.
- Budget and financial control Build the budget with realistic assumptions, protect margin through sourcing and scope control, track actuals, and close with clean reconciliation and documentation.
- Supplier strategy and performance Source the right partners (venues, DMCs, production, transportation), negotiate fair terms, set standards, and follow through on timing and quality. Address gaps early and professionally.
- Onsite leadership and participant experience Lead the cross-functional team on-site, keep run-of-show tight, recover service issues quickly, and use Be The Participant thinking to remove friction for attendees.
- Team enablement and ways-of-working Coach coordinators and specialists on the job, clarify handoffs, document checklists and templates, and share lessons learned so the playbook gets stronger. This Role Is a Strong Fit If... You like owning the full program — you prefer to be the accountable point who makes the moving parts work together. You’re comfortable turning client goals into practical plans and having clear, respectful conversations when scope, timing, or budget need to change. You enjoy both the desk work and the on-site days, including the occasional long day to get a great outcome for participants. You naturally tidy up process gaps — you leave behind checklists, clean files, and clearer handoffs. You can lead people without relying on title — coordinators, suppliers, and internal partners follow your plan because it’s clear and grounded. This Role May Not Be a Fit If... You prefer to own just one slice of the work (e.g., sourcing or registration) rather than the full lifecycle. You avoid direct conversations about budget, scope, or trade-offs. You need a fixed playbook and full authority to feel confident; this role requires influence, judgment, and adapting plans in motion. You want a pure people-management job; this is hands-on delivery with light coaching, not a large team to manage. Travel, occasional evenings/weekends on-site, or shifting timelines would be a deal-breaker. Skills That Matter Most End-to-end program leadership: You’ve owned complex meetings or incentive programs from brief to reconciliation. In practice: you manage scope, timeline, supplier plan, and budget without losing the thread when things change. Client-facing judgment: You can turn objectives into a realistic plan, set boundaries kindly, and handle scope/budget trade-offs without creating defensiveness. Financial discipline: You understand how budgets actually work — assumptions, savings, pass-throughs, margins — and you track and reconcile without drama. Supplier sourcing and negotiation: You know how to read proposals, ask the right questions, and land agreements that protect both quality and margin. Calm, structured execution: You keep your head when plans shift, organize people and information quickly, and make clear calls on what to do next. Onsite leadership: You run a room, set a steady pace, and solve service issues in real time while keeping participants’ experience central. Trainable Skills Cvent Sourcing specifics and Wynford tools/processes The Be The Participant methodology and how we apply it Nuances of incentive travel if you’re stronger in corporate meetings (or vice versa), assuming solid full-cycle event leadership Advanced tricks within Google Workspace and Microsoft Office Experience That May Be Helpful Third-party/agency environment with multiple concurrent programs Working with DMCs and global supplier networks Registration platforms and basic reporting practices Coaching or mentoring junior team members on live projects Programs that mix business content with recognition or incentive elements What We Offer at Wynford
Total Compensation: Competitive salary with a comprehensive benefits package. Dog-Friendly Office: Bring your furry friend to work for good vibes. Time Off: Paid time off, including winter holiday closure, birthday off, and personal days. Professional Development: Monthly training, industry memberships, and learning opportunities. Wellness: Health & dental plans, fitness discounts, and an annual wellness stipend. Bonuses & Incentives: Company-wide bonus structure and recognition programs like the DarWyn Awards. Work-Life Balance: Hybrid flexibility with a weekly anchor day on Wednesdays for in-office collaboration. Travel & Exploration: Opportunities to attend global FAM trips, tradeshows, and supplier events. Extra Perks: Discounts on activities, retail, team lunches, and a culture that celebrates curiosity and collaboration.
Send Us Your Resume!
Interested applicants can apply on LinkedIn, or send their resume and cover letter to jobs@wynfordtwg.com. In your cover letter, please tell us why this opportunity is interesting to you.
We wish to thank all applicants in advance for your interest. Only those candidates selected for an interview will be contacted. Wynford is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. We value the diversity of the people we hire and serve. Diversity at this organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.
Similar Jobs
Event Manager - Incentive Travel
Top Benefits
About the role
About Us
At Wynford, we create transformative live and digital experiences that strengthen cultures and drive results for Fortune 100 and emerging clients. From global incentive travel and large events to experiential workshops and product launches, we deliver best-in-class events rooted in empathy, collaboration, and relentless innovation. Our passion lies in valuing every voice, fostering ownership, and designing with the end-user at heart.
About the Role This Event Manager role is the accountable lead from first brief through reconciliation. You’ll translate a client’s objectives into a practical plan, align the moving parts, and keep the work on time, on budget, and on standard. Day to day, that looks like scoping and scheduling, supplier sourcing and negotiation, building and tracking budgets, running clear client updates, preparing the team for on-site, solving issues calmly in the moment, and closing the loop with clean reconciliation and learnings captured. You’ll often have more than one active program at a time. Some will require travel, including occasional evenings or weekends on-site. Between programs, you’ll help strengthen how we work: tidy up templates, document handoffs, and coach coordinators so the next delivery is even smoother. You’ll use Cvent Sourcing and other tools where helpful, but your core value is judgment — knowing how to balance participant experience, client expectations, and supplier realities while protecting the financials. Success in this role will look like fewer surprises, steadier delivery, satisfied clients, stronger participant feedback, and programs that close on time with clear financials. You won’t be doing this alone; you’ll work with production, creative, registration, and supplier partners — and you’ll be the person who helps everyone pull in the same direction. The salary range for this role is $65,000 – $80,000 annually. What You Will Own
- Program ownership, end-to-end Turn a client brief into a workable scope, timeline, and run-of-show. Keep risks visible and decisions logged. Manage change requests with clear impact on time, cost, and experience.
- Client stewardship and communication Set expectations early, keep updates predictable, and translate trade-offs into simple choices. Handle tough scope/budget conversations in a steady, solutions-focused way.
- Budget and financial control Build the budget with realistic assumptions, protect margin through sourcing and scope control, track actuals, and close with clean reconciliation and documentation.
- Supplier strategy and performance Source the right partners (venues, DMCs, production, transportation), negotiate fair terms, set standards, and follow through on timing and quality. Address gaps early and professionally.
- Onsite leadership and participant experience Lead the cross-functional team on-site, keep run-of-show tight, recover service issues quickly, and use Be The Participant thinking to remove friction for attendees.
- Team enablement and ways-of-working Coach coordinators and specialists on the job, clarify handoffs, document checklists and templates, and share lessons learned so the playbook gets stronger. This Role Is a Strong Fit If... You like owning the full program — you prefer to be the accountable point who makes the moving parts work together. You’re comfortable turning client goals into practical plans and having clear, respectful conversations when scope, timing, or budget need to change. You enjoy both the desk work and the on-site days, including the occasional long day to get a great outcome for participants. You naturally tidy up process gaps — you leave behind checklists, clean files, and clearer handoffs. You can lead people without relying on title — coordinators, suppliers, and internal partners follow your plan because it’s clear and grounded. This Role May Not Be a Fit If... You prefer to own just one slice of the work (e.g., sourcing or registration) rather than the full lifecycle. You avoid direct conversations about budget, scope, or trade-offs. You need a fixed playbook and full authority to feel confident; this role requires influence, judgment, and adapting plans in motion. You want a pure people-management job; this is hands-on delivery with light coaching, not a large team to manage. Travel, occasional evenings/weekends on-site, or shifting timelines would be a deal-breaker. Skills That Matter Most End-to-end program leadership: You’ve owned complex meetings or incentive programs from brief to reconciliation. In practice: you manage scope, timeline, supplier plan, and budget without losing the thread when things change. Client-facing judgment: You can turn objectives into a realistic plan, set boundaries kindly, and handle scope/budget trade-offs without creating defensiveness. Financial discipline: You understand how budgets actually work — assumptions, savings, pass-throughs, margins — and you track and reconcile without drama. Supplier sourcing and negotiation: You know how to read proposals, ask the right questions, and land agreements that protect both quality and margin. Calm, structured execution: You keep your head when plans shift, organize people and information quickly, and make clear calls on what to do next. Onsite leadership: You run a room, set a steady pace, and solve service issues in real time while keeping participants’ experience central. Trainable Skills Cvent Sourcing specifics and Wynford tools/processes The Be The Participant methodology and how we apply it Nuances of incentive travel if you’re stronger in corporate meetings (or vice versa), assuming solid full-cycle event leadership Advanced tricks within Google Workspace and Microsoft Office Experience That May Be Helpful Third-party/agency environment with multiple concurrent programs Working with DMCs and global supplier networks Registration platforms and basic reporting practices Coaching or mentoring junior team members on live projects Programs that mix business content with recognition or incentive elements What We Offer at Wynford
Total Compensation: Competitive salary with a comprehensive benefits package. Dog-Friendly Office: Bring your furry friend to work for good vibes. Time Off: Paid time off, including winter holiday closure, birthday off, and personal days. Professional Development: Monthly training, industry memberships, and learning opportunities. Wellness: Health & dental plans, fitness discounts, and an annual wellness stipend. Bonuses & Incentives: Company-wide bonus structure and recognition programs like the DarWyn Awards. Work-Life Balance: Hybrid flexibility with a weekly anchor day on Wednesdays for in-office collaboration. Travel & Exploration: Opportunities to attend global FAM trips, tradeshows, and supplier events. Extra Perks: Discounts on activities, retail, team lunches, and a culture that celebrates curiosity and collaboration.
Send Us Your Resume!
Interested applicants can apply on LinkedIn, or send their resume and cover letter to jobs@wynfordtwg.com. In your cover letter, please tell us why this opportunity is interesting to you.
We wish to thank all applicants in advance for your interest. Only those candidates selected for an interview will be contacted. Wynford is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. We value the diversity of the people we hire and serve. Diversity at this organization means fostering a workplace in which individual differences are recognized, appreciated, respected, and responded to in ways that fully develop and utilize each person’s talents and strengths.