About the role
Workplace Services Coordinator (6 month Contract with potential to extend) Location: Toronto, ON Schedule: Full-Time | 100% On-Site
Hourly Pay: T4 - $31.13 INC - $35.34
What You'll Be Doing Drive Day-to-Day Workplace Operations Ensure the office remains clean, organized, fully stocked, and operating efficiently. Manage office supplies, kitchen inventory, refreshments, and shared workplace resources. Partner with Workplace Services, Facilities, Technology, and Building Management to quickly resolve office-related issues. Monitor workplace conditions and coordinate maintenance requests when needed. Coordinate Meetings & Employee Events Help deliver engaging meetings, town halls, leadership sessions, and employee events. Coordinate meeting rooms, catering, seating arrangements, presentation materials, and event logistics. Partner with HR, Internal Communications, and business leaders to support employee engagement initiatives. Deliver an Outstanding Employee & Visitor Experience Act as the primary point of contact for workplace-related requests. Welcome visitors and coordinate building access, hospitality, and meeting logistics. Support new hire onboarding by assisting with workspace setup, access cards, and office readiness. Provide Administrative & Operational Support Manage incoming mail, courier shipments, package deliveries, and printing requests. Maintain workplace systems, including seating and workspace management tools. Distribute workplace communications and assist with office-wide initiatives. Support special projects and other administrative responsibilities as needed. Support Vendors, Safety & Workplace Compliance Coordinate with vendors, catering partners, suppliers, and service providers. Track inventory levels and replenish office supplies. Support workplace health & safety initiatives and emergency procedures. What You'll Bring 2–5 years of experience in Workplace Services, Office Administration, Facilities Coordination, Hospitality, Corporate Services, or a similar role. Strong organizational and multitasking skills with the ability to manage competing priorities. Excellent customer service, communication, and interpersonal skills. Ability to work independently while collaborating across multiple teams. Exceptional attention to detail and strong problem-solving abilities. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience coordinating meetings, events, workplace operations, or facilities is considered an asset. What Makes You Successful Customer-focused with a proactive mindset. Professional, dependable, and highly organized. Strong relationship builder who enjoys working with people. Adaptable and resourceful in a dynamic environment. Takes ownership, follows through on commitments, and consistently delivers high-quality work. Comfortable interacting with employees, executives, vendors, and external partners.
Similar Jobs
About the role
Workplace Services Coordinator (6 month Contract with potential to extend) Location: Toronto, ON Schedule: Full-Time | 100% On-Site
Hourly Pay: T4 - $31.13 INC - $35.34
What You'll Be Doing Drive Day-to-Day Workplace Operations Ensure the office remains clean, organized, fully stocked, and operating efficiently. Manage office supplies, kitchen inventory, refreshments, and shared workplace resources. Partner with Workplace Services, Facilities, Technology, and Building Management to quickly resolve office-related issues. Monitor workplace conditions and coordinate maintenance requests when needed. Coordinate Meetings & Employee Events Help deliver engaging meetings, town halls, leadership sessions, and employee events. Coordinate meeting rooms, catering, seating arrangements, presentation materials, and event logistics. Partner with HR, Internal Communications, and business leaders to support employee engagement initiatives. Deliver an Outstanding Employee & Visitor Experience Act as the primary point of contact for workplace-related requests. Welcome visitors and coordinate building access, hospitality, and meeting logistics. Support new hire onboarding by assisting with workspace setup, access cards, and office readiness. Provide Administrative & Operational Support Manage incoming mail, courier shipments, package deliveries, and printing requests. Maintain workplace systems, including seating and workspace management tools. Distribute workplace communications and assist with office-wide initiatives. Support special projects and other administrative responsibilities as needed. Support Vendors, Safety & Workplace Compliance Coordinate with vendors, catering partners, suppliers, and service providers. Track inventory levels and replenish office supplies. Support workplace health & safety initiatives and emergency procedures. What You'll Bring 2–5 years of experience in Workplace Services, Office Administration, Facilities Coordination, Hospitality, Corporate Services, or a similar role. Strong organizational and multitasking skills with the ability to manage competing priorities. Excellent customer service, communication, and interpersonal skills. Ability to work independently while collaborating across multiple teams. Exceptional attention to detail and strong problem-solving abilities. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience coordinating meetings, events, workplace operations, or facilities is considered an asset. What Makes You Successful Customer-focused with a proactive mindset. Professional, dependable, and highly organized. Strong relationship builder who enjoys working with people. Adaptable and resourceful in a dynamic environment. Takes ownership, follows through on commitments, and consistently delivers high-quality work. Comfortable interacting with employees, executives, vendors, and external partners.