Front Desk Coordinator

Hi, I’m Katherine and I’m part of the HR team at Victoria Park Medispa Group, and I’ll be honest, our Front Desk Coordinators are the heartbeat of our clinics. You’re not “just” answering phones or booking appointments. You’re creating first impressions, calming nerves, building trust, and helping our clients feel confident, cared for, and excited about their experience with us. At Victoria Park, we don’t do ordinary. We’re shaping the future of medical aesthetics in Canada, and that takes warm people, sharp minds, and a whole lot of heart. Intrigued? Keep reading, this might be the opportunity you’ve been looking for. A Day in the Life as a Front Desk Coordinator We are looking for a Part-time Front Desk Coordinator to join our Cobourg team! You'll be the first friendly face and voice our client’s experience. Your days are fast paced, varied, and never boring. You’ll juggle client interactions, scheduling, administrative details, and collaboration with physicians and technicians all while keeping the clinic running smoothly and professionally. Your goal? To deliver an exceptional client experience from the moment someone contacts us, while supporting our medical and operations teams behind the scenes. You’ll be: Welcoming clients in person and on the phone with warmth, professionalism, and confidence Guiding clients through questions about our medical aesthetic treatments Booking appointments and ensuring schedules are optimized for physicians and technicians Managing patient check-ins, checkouts, and re-bookings seamlessly Processing medical billing and invoices with accuracy and discretion Providing administrative support to physicians and the Operations Manager Jumping into special projects and supporting clinic operations as needed Making sure no detail slips through the cracks What We’re Looking For You’re someone who: Naturally connects with people and enjoys building relationships Has a positive, proactive, “I’ve got this” attitude Thrives in a busy environment where no two days look the same Takes pride in being organized, detail-oriented, and dependable Loves delivering exceptional service and following through Can work independently while being a strong team player Is available to work 25+ hours per week, including Tuesdays and Fridays Experience in a clinic or healthcare setting is an asset, but attitude, professionalism, and client focus matter most! Required Skills & Experience 1–2 years of experience in an administrative, coordination, or client-facing role (clinic or healthcare experience is an asset, not a must) Strong communication skills both verbal and written Comfort with sales conversations and guiding clients toward the right services Excellent organizational skills and sound judgment Strong computer literacy and administrative confidence Ability to follow processes accurately with limited supervision Flexibility to support clinic scheduling needs Background or interest in aesthetics and wellness is a strong asset What’s In It for You (Why Join Us?) You’ll have real responsibility from day one, no bench-warming here You’ll work in a beautiful, professional, and supportive clinic environment You’ll be part of a team that genuinely values kindness, excellence, and collaboration You’ll receive employee discounts on our medispa services and skincare products You’ll have access to health, dental, and vision benefits You’ll enjoy ongoing training and development, plus access to our company Kindle library You’ll be eligible to participate in our Learning Matching Fund to support your personal and professional growth Who We Are Victoria Park Medispa is Canada’s leading medical aesthetics provider, with 30 locations nationwide, led by specialists, plastic surgeons, and dermatologists. We’re proud to be named Top Medispa in Canada for three consecutive years, winners of the Consumer Choice Award, and finalists for Canada’s Best Managed Companies. Victoria Park is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, respectful, and welcoming workplace. Only candidates selected for an interview will be contacted.

The Front Desk Coordinator is responsible for managing client check-ins, scheduling appointments, and processing medical billing while maintaining a professional clinic environment. They also provide administrative support to physicians and the operations team to ensure smooth daily clinic operations.

Candidates should have 1–2 years of experience in an administrative or client-facing role, preferably within a healthcare or clinic setting. Strong communication, organizational skills, and the ability to handle sales conversations are essential for this position.

• Employee discounts on medispa services • Employee discounts on skincare products • Health insurance • Dental insurance • Vision insurance • Ongoing training and development • Company Kindle library • Learning Matching Fund

• Time managementPreferred
• Customer servicePreferred
• TeamworkPreferred

Identified from the job description. Confirm important requirements above.

• Client relations
• Administrative support
• Appointment scheduling
• Medical billing
• Invoicing
• Communication skills
• Sales conversations
• Organizational skills
• Computer literacy
• Detail-oriented
• Teamwork
• Customer service
• Professionalism
• Time management
• Administrative Support
• Healthcare Industry Knowledge
• Organizational Skills
• Aesthetics
• Aesthetic Medicine
• Medical Billing
• Communication
• Computer Literacy
• Training And Development
• Plastic Surgery
• Dermatology
• Sales
• Operations Management
• Operations
• Relationship Building
• Scheduling
• Coordinating
• Detail Oriented
• Honesty

• Administrative
• Healthcare
• Customer Service & Support
• Retail
• Front Desk Coordinator
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week