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Job summary

The Front Desk Administrative Assistant serves as the primary point of contact for visitors and manages daily office operations. Responsibilities include reception duties, coordinating office maintenance, managing mail, and providing general administrative support to the team.

Job details

Explore A Career At Mosaic Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com. The Opportunity Mosaic is seeking a Front Desk Administrative Assistant to join our Nanaimo office on Vancouver Island, British Columbia, for a temporary three-month term, with the possibility of extension. The Role Reporting to the HR Manager, the Front Desk Administrative Assistant serves as the first point of contact for visitors and provides administrative support to help ensure the smooth day-to-day operation of the office. Specific responsibilities include, but are not limited to: * Reception duties, including greeting visitors, answering phones, responding to general office inquiries and maintaining a welcoming and organized front desk area; * Coordinating day-to-day office operations, including maintaining a neat and orderly workplace, arranging office maintenance, monitoring and replenishing kitchen supplies and corresponding with vendors and contractors; * Providing general administrative support, including managing incoming and outgoing mail and couriers, coordinating office access, ordering and distributing office supplies and processing invoices, meeting support; and * Other administrative duties as assigned. What We’re Seeking: * Post-secondary diploma in Office Administration (or equivalent); * 2+ years of experience in reception or administrative support; * Strong communication and interpersonal skills; * Strong organizational skills and attention to detail; and * Strong computer skills, including proficiency with Microsoft Office applications. Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences. What You Get We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change. Compensation The hourly wage range for this position is $27.00–$30.00, dependent on the successful candidate’s qualifications and experience. To Apply Visit mosaicforests.com/careers [https://www.mosaicforests.com/careers] and click on the Job Opportunities to apply. This position will remain posted until filled. At Mosaic, we believe in creating a workplace where everyone feels they belong and can contribute their whole, authentic selves to help us achieve our strategic goals. We’re proud to be an Employer Partner of the Canadian Centre for Diversity and Inclusion and we are dedicated to fostering an inclusive environment that values diversity and promotes equity. If you require accommodation at any point during the recruitment process, please email careers@mosaicforests.com [careers@mosaicforests.com]

What you’ll do

The Front Desk Administrative Assistant serves as the primary point of contact for visitors and manages daily office operations. Responsibilities include reception duties, coordinating office maintenance, managing mail, and providing general administrative support to the team.

Requirements

Candidates must possess a post-secondary diploma in Office Administration or equivalent experience. A minimum of two years of experience in reception or administrative support is required, along with proficiency in Microsoft Office.

Listed skills

• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative support
• Communication
• Interpersonal skills
• Organizational skills
• Attention to detail
• Microsoft Office
• Office operations
• Invoice processing
• Meeting support
• Vendor management
• Invoicing
• Operations
• Coordinating
• Innovation
• Detail Oriented
• Resilience
• Organizational Skills
• Economics
• Interpersonal Communications
• Equities
• Office Supply Management
• Willingness To Learn
• Real Estate
• Administrative Support
• Administrative Functions
• Computer Literacy
• Office Administration
• Value Creation
• Land Management
• Forestry

Job areas

• Administrative
• Human Resources
• Environmental & Sustainability
• Front Desk Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive